Must be responsible and take accountability for own actions.
Document Management: Prepare, process, and review a variety of documents, including applicant/employee files and payroll records for completeness, accuracy, and submission standards.
HR Spreadsheets: Maintain HR spreadsheets, including SOPs for vacation and COVID.
Meeting & Mail Coordination: Schedule meetings, sort/distribute mail, and maintain departmental files.
Supplies & Invoices: Maintain department supplies and process invoices for payment.
Office Tools Operation: Operate office tools, including computers, specialized software, photocopiers, fax machines, and printers.
Visitor & Employee Direction: Direct visitors and employees to appropriate departments/office space.
Routine Queries & Forms: Answer routine questions and distribute/explain forms, such as employment applications.
File Management: Destroy outdated files following protocol or move them to inactive storage.
Recruitment Support: Assist in recruitment by taking badge photos during orientation, following up on reference checks, and creating personnel files for new employees.
Employee Records: Ensure new hires provide required documents, such as proof of identity and employment records.
HR Unit Point of Contact: Serve as the initial point of contact for HR services, providing assistance in payroll compliance, record keeping, and learning and development.
Training & Development Coordination: Manage employee training enrollment and certificate upload into EHR and personnel files.
Onboarding Facilitation: Assist Human Resources Generalist in implementing a smooth onboarding process by conducting new hire orientation, preparing and retrieving documentation, and coordinating onboarding with other departments.
Administrative Tasks: Manage employee personnel files, prepare communications for employees and external stakeholders, and employment verifications.
Documentation & Communication: Prepare HR-related documents like offer letters, resignation letters, disciplinary letters, and performance appraisals. Contribute to internal communication materials such as newsletters or announcements.
Document Management: Prepare, process, and review a variety of documents, including applicant/employee files and payroll records for completeness, accuracy, and submission standards.
HR Spreadsheets: Maintain HR spreadsheets, including SOPs for vacation and COVID.
Meeting & Mail Coordination: Schedule meetings, sort/distribute mail, and maintain departmental files.
Supplies & Invoices: Maintain department supplies and process invoices for payment.
Office Tools Operation: Operate office tools, including computers, specialized software, photocopiers, fax machines, and printers.
Visitor & Employee Direction: Direct visitors and employees to appropriate departments/office space.
Routine Queries & Forms: Answer routine questions and distribute/explain forms, such as employment applications.
File Management: Destroy outdated files following protocol or move them to inactive storage.
Recruitment Support: Assist in recruitment by taking badge photos during orientation, following up on reference checks, and creating personnel files for new employees.
Employee Records: Ensure new hires provide required documents, such as proof of identity and employment records.
HR Unit Point of Contact: Serve as the initial point of contact for HR services, providing assistance in payroll compliance, record keeping, and learning and development.
Training & Development Coordination: Manage employee training enrollment and certificate upload into EHR and personnel files.
Onboarding Facilitation: Assist Human Resources Generalist in implementing a smooth onboarding process by conducting new hire orientation, preparing and retrieving documentation, and coordinating onboarding with other departments.
Administrative Tasks: Manage employee personnel files, prepare communications for employees and external stakeholders, and employment verifications.
Documentation & Communication: Prepare HR-related documents like offer letters, resignation letters, disciplinary letters, and performance appraisals. Contribute to internal communication materials such as newsletters or announcements.
Record Maintenance: Accurately update and maintain employee information, such as personal details, job titles, and Personnel Status Change Forms.
Employee Queries: Address employee queries related to company policies, benefits, leave management, and other HR-related matters.
Recruitment & Training Events: Set up recruitment and training events.
Database Entry: Enter employment data into the company database.
Physical demands as described are representative of those required to successfully perform the essential functions of the position. Reasonable accommodations may be made.
